We build the software that private practices and clinic chains run on: online booking, patient portals, scheduling across locations and reporting by clinic, connected to your practice management system. We design it, run it and keep improving it, month to month.
The engagement
A partner that understands the business, brings the whole team, and stays.
Our team has run operations, finance and sales, and invested in companies. So we start from the problem that costs you time or money, and build the system that fixes it, not the one on a feature list.
You get a senior lead who owns the work backed by a team of engineers, data specialists and operators. Design, build, integration and maintenance are covered.
The engagement runs monthly and can be ended at any time, without penalty. Scale it up when there is more to build and down when there is less. You pay for the work of a technology function, not for building one.
We stay through your tech journey. Each month we build what is next, run what is live and help your employees adopt it, across software, data, integrations and AI, so your tech compounds every month.
Tell us what you want built.
A portal, a CRM, a dashboard, or a system you have outgrown. We reply within one working day.
Client situations
How it works
We map out how the work actually runs across your team, tools and data, and agree with you which systems to build, and in what order, based on value and impact.
We build it and put a working version in your employees' hands early, rather than presenting a finished product months later.
We refine it with your team's feedback and train the people who use it, until it is simply how the work gets done.
Each month we keep what is live running, build what is next, and adjust the scope to what the business needs.
Client stories
From fragmented digital products to a more coherent technology foundation.
A fragmented ecosystem of mobile, web, commerce, and administrative products was rebuilt around a more stable and connected technology foundation.
Rebuilding a custom CRM so the system can reason over the firm's work.
A disciplined but flat CRM was rebuilt as a connected data foundation, operating dashboard, and AI agent working from the same source of truth.
Turning fragmented new-business submissions into one visible insurance workflow.
Inconsistent agent and branch submissions became one visible policy workflow, with cleaner intake, correction-aware sales reporting, and payment status attached to each policy.
Ubisar builds software for owner-led practices and clinic groups across specialties, including dental, aesthetic, physiotherapy, GP, diagnostic and day surgery, and for private-equity-backed groups bringing several practices under one brand. What they share is that bookings, follow-ups and reporting have outgrown the front desk.
Ubisar starts from your priorities: we look at where your clinics lose the most time or revenue today and build that first. For clinic chains, that is often online booking with reminders, because every no-show is lost chair time; scheduling across locations, a patient portal and recall tracking usually follow.
Yes. Ubisar builds the booking system, portal or app your patients use to book, pay and see their follow-ups, connected to your practice management system so the diary stays in one place. We keep it running after launch, including app store updates, and add features month to month.
No. Ubisar connects the practice management and accounting systems you already use and builds only what they cannot do, usually online booking, scheduling across locations and reporting. We are not a reseller, so the advice is not tied to a licence.
Yes. Ubisar builds scheduling that shows every practitioner, room and location in one view, so the front desk can offer the next open slot at any clinic and fill gaps before the day starts.
Ubisar builds every system with role-based access, so a receptionist sees the diary and not the clinical notes, with a log of who opened what and hosting where your rules require. Your data protection officer and regulator keep their responsibilities; the system gives them the answers they ask for.
Ubisar builds around how your clinics actually book, treat and follow up, on the systems you already have, and keeps improving it month to month. Off-the-shelf clinic software fits the average practice, expects you to change how you work, and the vendor leaves once it is installed.
Ubisar's pricing starts from $4,000/month, month-to-month, cancel anytime. That is the starting point for a lead and a team. The actual retainer depends on how complex your systems are, how many are in flight at once and what your company requires. You will find the detail on our pricing page, or reach out for an initial discussion and we will provide a quote.
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Book a call or send us a note. We reply within one working day.